Flirting 101

February 23, 2009 4 Comments

Scene: lift going from floor 8 – floor 0, I hold lift door for INCREDIBLY HOT BRUNETTE who can’t possibly live in this block of flats because every other resident seems to have been born here when it was built in the 1930s. Girl to be known as IHB from hereon.

Flirting Win
IHB: Hello, thank you (super sexy lady smile)
Me: Well hello, you’re welcome (with emphasis on ‘well hello’ as if I was in Up Pompeii)
awkward pause – I furrow my brow.
Me: Sorry, I didn’t mean for that to sound so…pervy.
IHB: How pervy did you mean for it to sound?
Me: um…on a scale of 1-10 with 1 being friendly and flirtatious, and 10 being wanting to lewdly suggest the seriously kinky shit I want to do with you – I would say a 7.
IHB: Shame…if it had been an 8 you may have got somewhere.
Lift stops, she walks off leaving me to daydream all day.

Flirting Fail
IHB: Hello, thank you (super sexy lady smile)
Me: (Eating a banana so cheeks stuffed like a chipmunk) You’re welcome (bits of banana fly in her direction.)
awkward silence between floor 8 and ground floor
Me: (banana in mouth now swallowed, the rest remains uneaten) Hope you have a nice day!
I reach over to pull the door open for her (one of those old style cage doors) and stand on her foot.
IHB: OW!
She limps off leaving me and my half eaten banana feeling a little insecure.

Win or Fail – Guess which I did this morning?

Managing Multiple Email Accounts Using Google Mail

February 15, 2009 1 Comment

I manage quite a few domain names, and many of them require email – all of which I set up through the free services of Google Mail via their Google Apps. Their system has improved greatly over the past few years, and I can now manage all of my emails from my primary account – meaning I can easily send and receive to and from all accounts without having to log in to each domain name individually.

If you’re new to Google Mail/Apps and wish to do the same, then this post will hopefully get you on the right path. I’m going to cover the following:

Step One – How to set up a domain name with Google Apps so that you can run your email.
Step Two – How to then add additional domain names to an existing mail account so that you can send and receive via one interface.
Step Three – How to use labels and filters to organise your mail from the various accounts.

Step One – How to set up a domain name with Google Apps so that you can run your email.
You will need to do this step for all of the domain names you wish to set up Google mail with.

Start off by going to the free Google Apps sign up page – http://www.google.com/a/cpanel/domain/new

For the purpose of this tutorial I’m going to assume you have a domain name managed by a third party provider, but you are able to purchase a domain name via Google Apps, and that will do the Step One setup for you.

Select ‘Administrator’ and enter the domain name you wish to set up, in this case I’m going to use riddle.me

Now enter your personal details. The First name and Last name fields will default to the name that is used when you send emails using this domain name.

You do not need to enter organisation information on the same page, but may do so if you wish.

Finally enter the user information you wish to use. The username will be your actual email address that you will send and receive email from/to.

Read the terms and conditions you are signing up to and continue.

You’re now taken to the Google Apps Dashboard, a place where you will rarely need to visit in the future, but there are a few things you need to do on here in order to set up your mail.

Firstly, you’ll need to verify ownership of the domain name. Afterall, Google can’t have you setting up email on just any name now can they?

Click on Verify Domain Ownership.

Here you have two options to prove ownership of the name, and it depends on where your domain name is registered and the options available as to which you would like use.

Verification by uploading an HTML file.
This is the quickest method of activation, but you can only use this method if your domain name is set up with hosting space.
Open up notepad and copy the text shown on the dashboard page (the part that starts with google and features other random text and numbers. Save the notepad file as googlehostedservice.html and as type ‘all files’. Now upload this to the root directory of your hosting page and click on ‘Verify’.

Verification via CNAME record.
If you do not have any webhosting you can verify ownership by adding a CNAME to the DNS of your domain name. The process will differ depending on where you registered your name, and you may need to contact your domain name provider to set this part up.
However, if your provider does allow you to add CNAME records via the control panel simply add the google text shown (again, the one with random text and numbers) as the Left Hand Side of the domain name, and enter ‘google.com’ as the Right Hand Side. Make sure you are adding a CNAME record and not an A Record:

Depending on your domain name provider and how long they take to update their DNS the CNAME may be added instantly, or within 48 hours.

Use a DNS lookup tool such as http://www.kloth.net/services/dig.php to check when the CNAME is up and running:

Once you see the CNAME record resolving, click on Verify.

Activating Email
Back on the Dashboard page, click on Activate email.

You will need to be able to add MX Records to your domain name in order to do this step, so again you may need to contact your domain name provider to do this step for you.

Google have handily provided instructions for many hosting companies, so use the drop down list to see if your provider is there and follow the instructions. Essentially, you just need to add an MX record to point your domain name to google.com, and you only need to add the first one to get it working, but you are better off adding more for stability.

After all of the MX Records have been added, you can again verify via a DIG that they are resolving:

Once done, click on ‘I’ve completed these steps’ and Google Apps will go ahead and update things on their end.

Very shortly afterwards, your new email address on your own domain name will be working.

Log in to your inbox to see it in action by clicking ‘inbox’ at the top right hand side of the dashboard page.

Repeat this for all domain names that you wish to set up to use this service.

Step Two – How to then add additional domain names to an existing mail account so that you can send and receive via one interface.

Now that I have my new email up and running for answers@riddle.me I can start sending and receiving to that address…but I don’t want to keep on having to log in to this account to check my mail. I would much rather have the ability to receive mail via my primary account which is michael@murphyz.co.uk (which is also running via Google Mail).

Here’s how to set up the email so that I can do that.

Within the new email account, go to ‘Settings’ > ‘Forwarding and POP/IMAP’ – I’m going to specify that all new mail is forwarded to my primary account:

Now Save Changes.

This allows me to receive mail from this new address to my primary account, but what about sending also? Easy. Log in to your primary Google mail account and and go to ‘Settings’ > ‘Accounts’ > ‘Add another email address you own’.

Add the name and email address you wish to add:

…and now send the verification details.

As your email is now forwarding to your primary account you can just check your emails and a new one should be waiting for you with your verification:

Enter the code you have within the email and ‘Verify’.

Now when you compose an email you will be able to select the new email address from a drop down on the compose screen:

Voila, Step Two done – you can now receive and send email from your multiple email accounts.

Step Three – How to use labels and filters to organise your mail from the various accounts.

Now that your mail from another account is arriving at your primary inbox, it would be good to know at a glance which emails are from a particular account. Google Mail allows you to apply labels to mail as it comes in, and by using filters you can easily set any mail from your new email account to be shown as such in your inbox.

First off, go to ‘Settings’ > ‘Filters’ > ‘Create a new filter’ and enter the email address you just created in the ‘To:’ field. Also select ‘Test Search’ and you’ll see the verification email that was sent to you in Step Two filtered:

On the next step select ‘Apply the label’ and enter a new label using whatever name you wish for mail to be labelled as when it comes in:

Apply the filter to the existing conversation (the verification email) and then ‘create filter’.

You’ll now see the label beside your mail in the inbox, and this will be applied to all incoming mail from that account:

If you don’t want the mail to go directly to your inbox, you can play around with your filter options and have it automatically archived.

To view all mail for that particular account, you can just click on the appropriate label in the ‘labels’ box:

This will apply the filter and effectively just show you all of the mail that you have from the new email account.

So there you have it – you can add as many email addresses as you like from several different domain names, and control all of them quickly and easily via one inbox. No longer will you need to log in and out of various accounts to access your multiple web based emails, or remember several different passwords.

This post is also available via scribd.com:

Managing Multiple Email Accounts Using Google Mail

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